5 Tips to Save Time with Vidigami
More often than not, finding and curating visual assets like photos and videos is not the most time-friendly process. No matter how organized content may be kept, when media is nested in your hard drive’s never-ending folder maze, getting things done can take just as long as planning and creating all the great content shared with your community, prospective families, and alumni. Here are the top 5 tips to help you save time managing content in Vidigami, so you can spend more time building connection!
When you create a central source for content at your school, think of all the hours you can save searching for photos across multiple locations. Here’s a great way to instil an effective photo-sharing culture: if a student, parent, or fellow staff member requests a photo, as long as they are a registered Vidigami user at your school, and you know the photos they need have already been uploaded and tagged in the system, simply direct them to vidigami. All they need to do, is login to their account and go through their feeds and notifications. If they are a part of a certain group where new content has been added or tagged, they’ll know right away. Or, they can search for the photos they need by typing in the event or album name, which will have already been tagged the moment it is uploaded in the right group. The same principle goes for contributions. If a colleague shares a great photo, ask them to upload it directly into Vidigami. This adds to accountability, and also ensures the rights to use that photo.
Set a foundation early. In Vidigami, each school year and the groups you set up within it are the backbone to how all content and people are connected. Because of this, as and when content is uploaded, its automatically organized, pushed out to relevant people and becomes searchable. At the beginning of (and periodically throughout) the school year, set up groups specific to all the different events, activities, and factions of people at the school (like grades, clubs, departments, or sports teams) under their respective categories (athletics, academics, events…etc.). You can then set up albums in each group for more specific events. When you set up groups and albums in advance, you can let your members know exactly where to upload their photos or see new content. Remember, that photos placed in albums become searchable by both group and album name.
Sets make it quicker and easier for everyone in your team to collaborate by working off of a single Vidigami group, without modifying content within albums. You can either create a personal set in ‘My Sets’ (i.e. if you are a parent, you might want to miscellaneously collect your favourite photos of your children for downloading later). If you need to collect photos for a specific project, however, like a class photo book or public slideshow, you can also create a group set to curate and organize photos from different albums within the same group or other groups that you have access to. What makes group sets particularly handy for teams is that they are dynamic. If you are using a group set as a public slideshow, anyone who has access to it in Vidigami may update the collection at any time, automatically updating the slideshow in every place it has been published. Check out this article to learn more about using group sets for publishing.
4. Photo Sourcing
Managing all school photos can be a lot to manage for just one person or a small team to take on! Early on, engage your key photo sources with a short training on how to upload photos, create albums and do some tagging. In most schools, there are a group of student photographers who may be part of the yearbook or photojournalism club. Train them how to upload photos into Vidigami and either make them private to a small group or open to the entire school community. Most schools also have a few active parents and staff members who regularly take photos and would happily contribute this content to Vidigami for school use. By engaging your key photos sources, you’ll save yourself lots of time photographing events and have lots more great content to work with!
Tags are what keep everything stored in Vidigami right at your fingertips. While its early, make a habit (and remind your community) to add context and people tags to photos as and when they are uploaded to Vidigami (it’s a lot harder to backtrack and batch-tag photos when there are hundreds to go through, and relatively out of date!). Tag content without faces – like student work, campus shots, or food – and, make sure to get Face Recognition set up and working so the system can efficiently help you identify faces. When a person is tagged (either by face, or in the ‘Created By’ or ‘With’ sections of the image or video), searching for their name in Vidigami instantly opens up a library of all the events, experiences, and achievements that they were a part of – a lifesaver if you quickly need to pull up photos for a select student.