Unlike the traditional folder structure, Vidigami prevents content from being nested in a “Folder Frenzy” (folder within folder within folder). Instead, it helps team members access content more quickly through Groups – a more community-centered approach.
A group (e.g. Marketing and Communications) contains 4 items:
- Group sets (if enabled)
- Members (people in the system who are associated with that group)
Any activity that takes place in your group (new content, members or tags) will send a notification to all of its members. You will also see that activity appear as a story in your Feeds (or Home) page. As long as they belong to a category, infinite groups can be created in Vidigami, but instead of hiding underneath ‘folders’, all will be visible and searchable at any time from the Group Directory.
While in your Group Directory, create a new group for yourself and your key team members (e.g. Marketing) under the Internal category. Remember to add relevant tags to the group, and to add the key people in the group’s Members section.
Tips for creating groups
- These are some examples of Internal groups you may want to create: Communications, Yearbook, Marketing, Advancement, Social Media, Newsletter, Blog Post, Digital Displays, External Vendors.
- Even if you know all the other different ‘external’ groups that exist in your community (E.g. Yearbook Club, Senior Football Team, Junior School, Upper School, Art Club…etc), create a group for them in Vidigami, but only if you know that a lot of good content is readily available from them. Multiple groups created ahead of time will clutter your system too early, cause confusion and may end up being unused and idle for the whole school year!
- Add tags (keywords) to every group you create that are relevant to them. These are referred to as ‘Structural Tags’. By tagging the Senior Football Club Group with keywords like athletics, sports, football, seniors, and outdoors, you are giving all albums and content within this group useful and searchable context.