SIS Integration – Veracross2019-07-03T14:27:51+00:00

Enabling SIS Integration with Veracross School Systems

Enabling SIS (Syncing Veracross and Vidigami User Data)

We now have an integration with Veracross School Systems, enabling you to maintain a secure and up-to-date connection between your school members and their associated media in Vidigami.

For new Vidigami schools, please proceed to Step 2.

If you are a returning school (meaning that you have already onboarded users to your Vidigami system) the first and most important step to complete before the sync is to ensure that the Host IDs in Vidigami match the Person_PK IDs assigned to users in Veracross. 

This is critical in order to perform the initial handshake between both systems, avoid mismatched or duplicate accounts for users, and on the whole, ensure a timely and successful sync of all your data.

If you are unsure if all Person_PK IDs are properly matched to their Vidigami Host IDs, please provide a list of all your users with their old IDs (which your school would have provided as part the previous year’s onboarding process) matched to their corresponding IDs in Veracross. We will make sure to update the IDs on Vidigami before we proceed with the sync.

If you haven’t done so already, please be sure to contact your Veracross account representative and request Vidigami Install.

Once requested, your Veracross representative will get back to you with the following information:

  • School Portal: The School Abbreviation
  • Username: The API Credentials provided by Veracross (Username)
  • Password: The API Credentials provided by Veracross (Password)

These API credentials are used to create the handshake between Veracross and Vidigami. Please keep an eye out for this information and forward it on to your Vidigami CSS. We will then perform the sync accordingly.

What Happens After Syncing?

1 – Import Summary

Once your CSS has completed the sync, they will first provide you with a report that includes the number of:

  1. Users who have been successfully imported to Vidigami from Veracross
  2. Any users who might have been blocked from being imported. This may be due to the following user error:

Vidigami currently requires a unique email per account. That means if there are parents in your Veracross system sharing a single email address, they will not be imported through the sync as they will be regarded as duplicates. Vidigami cannot determine which parent the email will need to be assigned to, therefore, neither one of the parents will be imported. While we are currently working to develop a better solution for this, we encourage you to ask families with shared email addresses to update their information accordingly on your school’s portal before we proceed with the sync.

2 – Group Memberships

Following a successful sync, certain users will be automatically organized into specific groups in Vidigami. These groups serve as placeholders for users each time we sync your Veracross data with Vidigami, therefore, they should never be deleted.

  • Based on the graduation year indicated in their record, students will be placed in Grad Year Groups or Grade Groups under the Academics category of your school’s Group Directory in Vidigami.
  • Based on each students’ connection to one or more parent or guardian, parents will be added to their child’s Grade Group.
  • Faculty is added to a Faculty Group under the Internal category.

If another sync is made afterwards, the same groups will be recreated. If you would like to change your group structure to a custom one that works best for your organization (e.g. using classes or divisions), simply provide us with a Group Membership list that includes where each user belongs. We can then use this list to manually update user memberships. Contact your CSS to learn more.